Awards, Events & Partnerships Coordinator

This Awards, Events & Partnerships Coordinator role is ideal for an organised and enthusiastic individual looking to build experience in awards and events management within a fast-paced and collaborative environment.

Key responsibilities and accountabilities:

Awards Administration
• Support the administration of awards governance, including submissions, eligibility checks, judging processes and nominee communications.
• Assist in the coordination of judging panel meetings, schedules, paperwork and logistics.
• Maintain accurate awards databases, records and reporting documents.
• Assist with the management of awards ceremonies, presentations and associated activities.
• Coordinate trophy orders, engraving requirements and recipient fulfilment.
• Assist with brochure asset collation and proofreading.
• Prepare award-related correspondence and documentation as required.
• Support the confidential administration of awards results and voting processes.

Event Delivery & Operations
• Provide administrative and logistical support for all events, including the Olivier Awards, West End LIVE, Theatre Conference, UK Theatre Awards and additional industry and member events.
• Assist with event planning documentation including project timelines, guest lists, accreditation records and event schedules.
• Coordinate venue bookings, supplier information and logistical requirements.
• Support the management of attendee registration, ticket allocations and RSVP tracking.
• Assist with on-site event delivery, ensuring stakeholders, suppliers, members and guests receive a high-quality experience.
• Prepare event materials, including briefing documents, signage and event packs.
• Support post-event reporting, evaluation and record keeping.
• Update website content and online information relating to awards and events.

Partnerships & Stakeholder Support
• Assist in delivering partnership and sponsorship benefits, ensuring obligations are fulfilled accurately and on time.
• Maintain stakeholder records and contact databases.
• Support communications with sponsors, members, venues, suppliers and other partners.
• Coordinate partner assets, advertisements and event materials as required.

Team Administration
• Organise meetings, circulate agendas and record actions.
• Monitor shared inboxes and respond to routine enquiries.
• Maintain filing systems and project documentation.
• Provide general administrative support to the Awards & Events Manager, Awards & Events Associate and Partnerships Lead.
• Undertake any other duties reasonably required by the Head of Awards, Events & Partnerships.
• Be an active member of the cross departmental coordinator team, providing administrative cover and support when needed including undertaking shifts at our ticket booth in Leicester Square and on reception when required.

 

Technical knowledge & skills required

Essential
• Experience in an administrative, events, membership or customer-facing role.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to build positive working relationships.
• Competent user of Microsoft Office applications, including Excel, Word and Outlook.
• Ability to work flexibly, including occasional evenings and weekends during events.
Desirable
• Experience supporting events, conferences, awards programmes or live productions.
• Experience working with databases, CRM systems or registration platforms.
• Knowledge of the theatre, arts, entertainment or membership sectors.
• Experience using Canva, Adobe Creative Suite or similar platforms.