This role provides administration and internal communications support for the Bridge Theatre staff and a link between the Theatre and the London Theatre Company office.

DUTIES AND RESPONSIBILTIES

Administration

• Provision of a clear and operationally effective administration and information support system for all departments
• Working closely with the Payroll and HR Generalist to provide payroll and HR support between Technical departments and the Finance department. This includes providing weekly payroll information for all show staff, creating and tracking all technical contracts, producing end of contract reports and assisting with expenses (in coordination with Payroll and Finance)
• Tracking technical team hours and maintaining TOIL records
• Providing analysis of hours worked across the technical team for each production, as well as weekly staffing running costs
• System Administrator for the rota system for Technical teams managing TOIL and annual leave
• Coordinate, manage requests and update the online Building Diary
• Working closely with the Bridge Theatre Senior Management on project work as required and providing senior managers with administrative support as reasonably required
• Chair and record minutes at operations meetings in the venue and follow up to ensure actions are taken and information is passed to relevant persons/departments
• Ensuring consistent and transparent communication across managers, including Senior Management Team, of theatre activities and operations

Compliance:

• Maintaining up to date record keeping for all Health & Safety and Security incidents and reviewing these with the Bridge Theatre Senior Management team on a monthly basis.
• Minuting the monthly Health & Safety Committee meetings, assigning actions to relevant members of staff and chasing for updates.
• Assigning investigators to all incident reports and ensuring the upkeep of incident reporting structure.
• Attending and minuting quarterly Security Forum meetings as appropriate.
• Providing slick Health & Safety reporting back to the London Theatre Company Executive and Board on a regular basis.
• Alongside Theatre Facilities Manager lead on training across all departments in the theatre, being the main point of contact between the theatre and our external H&S training provider. Managing the online portal, ensuring training is up to date, scheduled and
• Supporting managers in the implementation of health and safety procedures, training and good practice
• Support the HR function in maintaining and disseminating policies, procedures, and staff manuals

Building/Theatre:

• Support the Senior Team in liaising with the estate and landlord and provide written reports and administration for any incident occurring at the venue, including ensuring adequate records are kept
• Point of contact for visitors to the venue as necessary, ensuring any required inductions are given
• Support the Facilities team when necessary ensuring the smooth running of the building
• Be one of the pool of Fire Marshalls for the building during the day

HR

• Lead on recruitment for all departments at the Bridge and assist with recruitment of London Theatre Company office staff when necessary
• Inducting new staff at the theatre, managing the allocation of access fobs/cards and keeping this information up to date
• Responsible for onboarding and offboarding Bridge theatre staff as required by HR procedures and ensuring valid proof of right to work is checked and documented in coordination with HR
• Issuing contracts for all Technical Contracted Show Staff and ensuring the completion of onboarding and offboarding processes
• Responsible for conducting Display Screen Equipment (DSE) workstation assessments to reduce risks and provide training and information for all staff
• Be a Mental Health First Aider

Person Specification:

Essential

• Strong organisational and administrative skills
• Ability to manage dynamic and changeable workloads
• Approachable and friendly
• Experience of working in administrative roles, or areas of the industry with relatable responsibilities (e.g, stage management or production/event management)
• Proven ability to work with existing and create new admin systems
• The ability to work well under pressure in a collaborative environment
• Strong T skills and the ability to utilise a range of different software packages to organise and streamline information handling
• The ability to handle a wide range of tasks and project work consecutively and proactively and manage multiple tasks concurrently
• Punctual and reliable, with an understanding of the importance or confidentiality in the workplace
• Ability to communicate with people at all levels both internally and externally
• Flexibility and willingness to work occasional evenings/weekends as required

Desirable

• A good working knowledge of using Smartsheet
• Health and Safety Qualification IOSH or similar
• Experience of working in a producing house theatre
• Trained Mental Health First Aider

 

 

Specific location

Salaried

26/02/2026

Permanent, Full Time