Production Assistant

We are seeking a Production Assistant with ambition, initiative, and a keen eye for detail to join our small Production team at the Bridge Theatre, working closely with the Assistant Producers, Associate Producer, and Director of Productions. This is a dynamic role that involves supporting all aspects of production.

DUTIES AND RESPONSIBILITIES

PRODUCTION

• Be a hands-on presence in rehearsals and around the theatre, developing particularly close relationships with stage management teams.
• Assist with the administrative needs of productions; for example, gather information, create agendas and schedules, check availabilities, maintain files, copy and collate scripts and rehearsal materials, prepare for meetings, take minutes etc.
• Keep cast and contact sheets up to date.
• Ensure new starter paperwork is completed for incoming casts and companies and performing right to work checks.
• Book rehearsal and audition spaces and keep a log of bookings.
• Organise travel and accommodation for performers and creatives, as necessary.
• Support the Assistant Producers in obtaining child performer licences and clearing music rights, as required.
• Liaise with cast and creative team agents regarding ticketing, headshots and CVs.
• Provide ticketing support through management of house seats and other requests, using our box office system (Spektrix).
• Provide administrative support as necessary for new and future London Theatre Company projects.
• Support external casting directors in the casting process. Including acting as a runner on auditions, booking audition spaces, and creating and issuing Casting Advice Notes.
• Draft contracts for cast, creatives and stage management with support from the Assistant Producers.
• Ensure all contracts and agreements are accurately filed.
• Be familiar with the relevant union agreements including Equity, Solt, and the MU, and helping to keep relevant records up to date with new changes, rates and policies,
• Ensure all show reports, rehearsal notes, and production meeting minutes are archived.

 

PRESS AND MARKETING

• Coordinate press night parties and gifts, with the support of the Assistant Producers.
• Collect headshots and biographies for incoming casts and creatives and ensuring this is passed onto the press and marketing teams.
• Provide the press and marketing team with accurate lists of credits.
• Assist the press and marketing team with gathering all the information they need for press releases and proofreading them thoroughly.
• Support the Programme Editor and Assistant Producers in the creation of the programme.
• Help the marketing team with the delivery of marketing content.
• Support the marketing team on photoshoots.

 

GENERAL

• Personal assistant to the Co-Founders Nicholas Hytner and Nick Starr.
• Support in office diary management, arranging meetings as required.
• Arrange board meetings.
• Maintain a close working relationship with members of staff across departments, particularly the technical team (e.g. Head of Lighting, Head of Sound) and stage management.
• Support the Assistant Producers, Associate Producer, and Director of Productions as required and pick up ad-hoc tasks as they arise.
• Attend read-throughs, previews and press nights and other events as required.
• Contribute to a positive working environment and be responsible for the day-to-day smooth-running of the office, including answering the telephone and dealing with general enquiries.

 

Person Specification:

Essential

• One year of experience working in an arts organisation, office-based role, or similar.
• Strong organisational skills.
• Can-do attitude and keen to collaborate with others.
• Excellent attention to detail with good proof-reading skills.
• Ability to communicate with people at all levels, both internally and externally.
• Ability to juggle a wide range of tasks and projects at once, prioritising and re-prioritising accordingly.
• Punctual and reliable.
• Ability to be flexible, problem-solve and use initiative.
• Understanding of the importance of confidentiality in the workplace.
• Passion for the theatre industry, particularly for commercial theatre and/or working in a venue.

Specific location

Salaried

19/08/2025

Permanent, Full Time

Administrative, Production